Course Registration

Academic Course Load

To complete a degree or certificate program, students are enrolled in classes in the method associated with their degree level as follows:

Bachelor Level Students
Students are enrolled in one academic course for the first term. This equates to a maximum of three credit hours in the first academic course. After the first term, students can take two courses within a term with minimum G.P.A. of 2.0. and up to three courses within a term as long as the student has a minimum G.P.A. of 3.0. Students in their first term of enrollment at ACE are not eligible to submit a Multiple Course Request.

Master Level Students
Students will automatically be enrolled in one academic course per term. This equates to a maximum of three credit hours in an academic course. This can be coupled with a non-academic course, capstone or independent study.

Students are enrolled in one academic course for the first term. This equates to a maximum of three credit hours in the first academic course. After the first term, students can take up to three courses within a term. 

Students may not request additional courses while simultaneously taking an EL internship course. 

Students, in the first term requesting multiple courses, must meet one of the following requirements: 

• Previous undergraduate work at the minimum G.P.A. for full admission (Note: Courses that are not scheduled, will not be offered to accommodate multiple course requests. Multiple courses can be very challenging, in which students will be expected to meet the deadlines for all submissions. Work that is not submitted on time will be graded following the late submission policy. If a student finds that courses need to be dropped, please review the policies outlined in the catalog regarding deadlines and course requirements. No appeals will be approved for drop requests after the deadline.)

• Previous graduate course work (G.P.A. of 3.0 or better on the transcript)

• Any previous ACE courses completed (G.P.A. of 3.0 or better on the transcript) 

Doctoral Level Students

Students are enrolled in one academic course for the first term. This equates to a one-credit hour in the first academic course.  

Students in the first term requesting multiple courses, must meet one of the following requirements: 

• Previous graduate course work (G.P.A. of 3.0 or better on the transcript) 

• Any previous ACE courses completed (G.P.A. of 3.0 or better on the transcript) 

After the first term, students are enrolled in a maximum of ten credit hours per term, after the first term. 

Course Addition Request

ACE recognizes circumstances may exist when a student determines he or she would benefit from taking an additional course(s) that are not a part of his or her program. Students can be approved to take course(s) outside of his or her program if the following conditions are true:

• Student is in good academic standing (2.0 GPA for Bachelors and 3.0 GPA for Masters or Doctoral).
• Student has completed at least one course successfully at ACE prior to approval.
• The additional course(s) are at the same or lower degree level than the student’s program of enrollment (i.e. Masters level students can be approved to take masters level or bachelors level courses but cannot be approved to take doctoral level courses).
• The requested course(s) are available during a term prior to the student’s expected graduation date.

The student will be assessed tuition and fees associated with the added course(s). Furthermore, the additional courses will be factored in the student’s GPA and extend program completion time. 

To request an additional course, submit a Course Addition Request form (located in the MyACE Portal). 

Course Delivery

All of the coursework at American College of Education is completed asynchronously, with some synchronous components, via the Internet facilitated by qualified faculty. Some programs include a face-to-face internship or student teaching experience. 

Course Numbering

Course numbers are set by a defined, consistent system for course identification aligned with higher education standards and readily understood on transcripts. The course numbering system uses a prefix, unique course number identifier and credit hour value.

• The prefix consists of 2-4 alphabetic characters for the subject area designation. It may include a 2-letter state code for courses specific to a particular state. Course numbers begin with the course level designation as follows:
  • 3000-4000 level courses designate baccalaureate level courses.
  • 5000 level courses designate Master’s level courses.
  • 6000 level courses designate Educational Specialist (Ed.S.) or Doctoral level (Ed.D.).
• Course numbers end with the number of semester credits the student earns by successfully completing the course.
  • A course that ends in a “1” (i.e. LEAD6001) signifies a one (1) credit hour course.
  • A course that ends in a “3” (i.e. LEAD6003) signifies a three (3) credit hour course.

Course Registration

It is the practice of ACE’s registration office to schedule new enrollments for their first class immediately upon enrollment. This first class, in all degree programs, is a dedicated first class and is listed as such in the College’s catalog.

After a new student matriculates past the first week of class, future classes are scheduled by the registration office. The goal is to provide students with the most optimal progression to complete their program in the shortest amount of time possible. For bachelor’s and master’s level students, a schedule for the remainder of the program will be produced for the student. For doctorate students, a schedule for the next term will be provided.

Students will see scheduled courses in the MyACE Portal. In Canvas, students will see these as future courses until the Friday before the term starts.

If a student wishes to make a change to this schedule, they are required to seek approval through the registration office. If the change can be made without impact to prerequisites, time to completion, or benchmark requirements, the change will be made for master’s and bachelor’s level students.

If a doctoral student wishes to either add or drop a course, they can do so by completing the Doctoral Schedule Change Request form.

Credit Hour Requirements

Credit Hour
A credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonably approximates not less than:

1. One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount of work over a different amount of time; or
2. At least an equivalent amount of work as required in paragraph (1) of this definition or other academic activities as established by the institution, including laboratory work, internships, practica, and other academic work leading to the award of credit hours.

Hour Expectations
One credit hour is equivalent to one hour (50 minutes minimum) of lecture and two (2) hours of out-of-class work each week. For all standard 15-week semesters of instruction and nonstandard (condensed) and online courses, the following contact times are assigned for each one (1) credit hour based on the specific type of learning activity:

• Asynchronous Course (i.e., online or distance learning): Minimum 3 hours of course activities each week.
• Independent Study Course: Minimum 3 hours of course activities each week.
• Capstone Course: Minimum 3 hours of course activities each week.
• Student Teaching, Internships, and Field Experience: Minimum of 3 hours of professional practice each week or in combination with other required course activities.
• Clinical: Minimum of 2-4 hours of contact time each week or in combination with other required course activities.

General Education Competency (Undergraduate)

General education competencies are assessed through the undergraduate student’s completion of authentic assessments aligned to at least one GEC area in more than one course during the completion of program requirements. Identified GEC assessments are evaluated with a rubric that has been aligned to the Indiana College Core to demonstrate an individual or group of students meeting expectation of the GEC content area. Collection and analyses of these identified assessments provide the opportunity to review data and make appropriate changes to curriculum relating to general education competency.  

General Education Requirements (Undergraduate) 

American College of Education requires students enrolled in programs where a bachelor’s degree is conferred to complete thirty general education credits aligned with Indiana College Core. General education courses may be completed at ACE, transferred from an approved educational institution, or by proficiency exam.  The established framework for the Indiana College Core includes two categories: “Foundational Intellectual Skills” and “Ways of Knowing.” Each category includes three competency areas as depicted in the chart below. Indiana College Core requires for students to earn a minimum of 3 credits in each of the competency areas (18 credits) and complete a minimum of 30 credits in the defined competencies. ACE has defined the additional credit hours needed to fulfill general education requirements as listed below:

ACE students can complete general education credits prior to enrolling at ACE or while attending ACE. All credits are required to be fulfilled prior to degree conferral unless required as a prerequisite in a course as listed in the College Catalog.

Maximum Number of Attempts in Courses

This policy limits the number of times a student can take any course with ACE. Students can take courses no more than three times during a registration at ACE.  If a student is not successful after three attempts, they will be administratively withdrawn from the College. Exception for EL5981 - an attempt with a grade of PR will not count toward a student’s three allowed attempt(s). 

Registration will schedule students according to program progression.  Students-At-Large may not register for the same course more than three times. Registration will count as the first registration for the course. If a student does not receive a passing grade after that attempt, they will be required to retake this course per progression.  This process will continue until one of the following occurs:

• Student receives passing grade and matriculates in program accordingly.
• Three graded attempts are reached.

After three attempts students will be administratively withdrawn from the college and notified accordingly.

If a student is administratively withdrawn, they will be subject to the Re-Entry policy.

A student has the right to appeal this decision per the appeal process.

Multiple Course Requests

Students seeking to take a course load exceeding the amount listed above may complete the Multiple Course Request Form for consideration. Students may request no more than 3 courses per term and must have a current 3.0 GPA.

Multiple course request decisions will be dependent on course availability, pre-requisite requirements, and student academic standing. Some programs or courses have restrictions on multiple course requests. Requesting additional courses during a term may result in a gap in the student’s program for courses not offered every term.

Prerequisites and Corequisites

The American College of Education defines a course prerequisite is any requirement an academic program identifies as necessary for a student to complete successfully before taking the course. A course corequisite is any requirement an academic program identifies as necessary for a student to satisfy concurrently with the course (a corequisite may be satisfied prior to the course as well as concurrently). Prerequisites and corequisites typically are other courses but may also be some other requirement.

Course prerequisites and corequisites are published in the course descriptions within this catalog. Students are ultimately responsible for knowing and adhering to course prerequisites and corequisites requirements. Failure to follow such requirements may delay a student’s progress and/or place a student at academic risk.

Registration Hold

If a student is not in Good Standing with the College, the College reserves the right to place a hold on the student’s registration for the next available term(s) (i.e. registration hold) until the student returns to Good Standing status.  

The student may remain on a registration hold for up to four five-week terms. If the student is still not in Good Standing at the end of this time, the student will be administratively withdrawn from the College in the manner outlined in the College’s Administrative Withdrawal Policy.  Conversely, if the student returns to Good Standing during the registration hold period, they will be scheduled for the immediate next term in the manner outlined in the College’s Registration Policy.   

If a student repeatedly is not in Good Standing with the College, the College may administratively withdraw the student earlier than the end of the fourth five-week term.

Repeating a Course

If a student repeats a course, both grades will appear on the student’s transcript. However, only the highest grade will be reflected in the student’s cumulative GPA.

Students who do not receive the required grade in a course for degree completion requirements will be automatically rescheduled to retake the course.  Should a student wish to retake a course for reasons other than degree requirements, they must formally request approval through the Registration Office.

Repeating a course will slow a student’s completion time and will involve additional costs. 

Per the Maximum Number of Attempts in Courses policy, a student will be administratively withdrawn from the college after three unsuccessful attempts at a course.

Satisfactory Academic Progress

Academic Achievement Standards & Satisfactory Academic Progress

To graduate from American College of Education, each student must achieve a standard of academic achievement as defined by their cumulative grade point average (GPA). This standard is determined based on the degree level of the student. Bachelor’s degree students must earn a minimum 2.0 cumulative GPA; doctorate, specialists, master’s degree, licensure certificate degree, and Nursing students (RN-MSN, RN-BSN, and BSN-MSN) must earn a minimum 3.0 cumulative GPA.

Students must also complete their program in a specified amount of time:

• Undergraduate, RN to MSN, and master’s students are required to complete their program within 1.5 times the length of the program (without stop-outs).
• Specialist students must complete their program within 7 years.
• Doctorate students within 10 years (with or without stop outs).

A course in which a grade below a “C” is earned will not be counted toward graduation requirements and must be retaken. When the course is retaken, each course and grade will appear on the transcript, but only the highest grade will be reflected in the student’s cumulative grade point average.

To ensure students are tracking towards successful degree completion, students are required to maintain the academic achievement GPA.

If a student’s GPA does not meet the academic achievement level or if the student has been provisionally admitted, the following statuses and rules will apply:

Provisional Admission

If an applicant is ineligible for full admission due to GPA, rubric results, or as the result of an admissions appeal, the applicant will be allowed to enroll as a provisionally admitted student. The student will be placed on Academic Probation for their first two terms at the College.

Graduate and Nursing (RN-MSN, RN-BSN, and BSN-MSN) students cannot earn a grade below a “B” in either of the first two courses at the Master’s and Doctoral Level. Undergraduate students cannot earn below a “C” in either of their first two courses.

Undergraduate students must have earned a cumulative GPA of 2.0 and graduate and Nursing (RN-MSN, RN-BSN, and BSN-MSN) students must have earned a 3.0 cumulative GPA by the end of their second course in order to be removed from Academic Probation status and be considered in good standing with the college.

Students who earn below a B (graduate and all Nursing (RN-MSN, RN-BSN, and BSN-MSN) students) or C (undergraduate) in either of their first two courses or do not earn the required GPA by the end of their second course will be dismissed from the College.

Academic Warning
Academic Warning is assigned when a student’s cumulative grade point average falls below a 2.0 for bachelor’s degree and 3.0 for doctorate, specialists, master’s degree, licensure certificate degree, and all Nursing (RN-MSN, RN-BSN, and BSN-MSN) students. The status is assigned for two terms to provide students the opportunity to raise their GPA. If the GPA is not raised to the required GPA at this time, they will be placed on Academic Probation. While placed on this status, graduate and Nursing (RN-MSN, RN-BSN, and BSN-MSN) students are required to earn a grade of “B” or better in each course; undergraduate students are required to earn a grade of “C” or better in each course. If these grades are not received, the student will be dismissed. 

Academic Probation
Academic Probation is assigned to a provisionally admitted student or when a student on Academic Warning does not meet the GPA requirements within two terms (2.0 for bachelor’s degree and 3.0 for doctorate, specialists, master’s degree, licensure certificate degree and all Nursing degrees).  The Academic Probation status is assigned for two terms to allow students to raise their GPA. If the GPA is not raised to the required GPA during this time, they will be Dismissed. While placed on this status, graduate-level and all Nursing students are required to earn a grade of “B” or better in each course; undergraduate-level students are required to earn a grade of “C” or better in each course. If these grades are not received, the student will be dismissed. 

Dismissal
A graduate-level, Nursing (RN-MSN, RN-BSN, and BSN-MSN), or provisional admit student on a SAP status, may be dismissed if they receive a grade of “C” or below in their courses. The one exception is if a student receives a “C” and this grade results in raising their GPA to a 3.0 cumulative GPA, they will not be dismissed. An undergraduate student on a SAP status may be dismissed if they receive a grade of “D” in their courses.

Students who have been academically dismissed are restricted to one petition for Re-Entry or Readmission to the College. The dismissed student is required to wait four standard 5-week terms prior to being allowed to re-enter (See Re-Entry or Readmission procedures).

Students who have been academically dismissed two times are not eligible to return and are expelled.

Re-Entry after Dismissal or Withdrawal 
A student who leaves ACE for any reason while on an Academic Warning or Academic Probation status will return under this same status if he or she is granted Re-Entry or Readmission.

Expelled
Students who have been academically dismissed two times will be expelled and are not eligible for re-entry or readmission. 

State Specific Course

It is the American College of Education’s policy to schedule students solely in courses listed in the course list for the program that corresponds to their student information. Specifically, some ACE programs list specific courses to be taken based on the state of residence for the student. ACE does this to ensure that key state components for potential licensure are covered during the student’s time at ACE. To meet this practice, the ACE registration team schedules students based on the state entered in the student’s record.

ACE recognizes there may be circumstances where students may live in one state or country; however, will be seeking licensure in a different state. To accommodate this scenario, students can be approved to be registered in state specific courses that differ from their state/country of residence if any of the following conditions are true:

• Student has a valid teaching certificate in the state for the request (i.e. Student lives in Iowa but has an Illinois teaching certificate).
• Student has current proof of employment in the state for the request (i.e. student lives in Indiana but is presently teaching in Ohio).
• Student lives overseas presently but will be returning to the United States and has proof of teaching certificate in a specific state.

If one of the above conditions apply, students can request to be enrolled in a course associated with a different state. To do so, submit the State Specific Course Request form and provide appropriate documentation. 

Transferability of ACE Credits

American College of Education is regionally accredited, but it does not guarantee or allege coursework taken at the College will be accepted for transfer to other institutions. The acceptance of transfer credit is entirely at the discretion of the receiving institution according to its policies. Students are responsible for contacting the receiving institution about their transfer credit policies related to coursework taken at American College of Education.